Become a keyboard ninja

The ninjas were soldiers in feudal Japan and today the word ninja is often used as a reinforcement to other words to demonstrate ability and power. Becoming a keyboard ninja involves mastering the many PC, Mac and browser keyboard shortcuts, in order to simplify and empower your daily working life.

These skills have become increasingly important as the Internet has taken over global communications. Drafting emails, writing business letters, managing social media, creating presentations and doing online research all require a good knowledge of the keyboard.

There are a lot of different ways to perform the same action on your computer keyboard. Therefore, we have listed some basic shortcuts to help simplify your life in front of your Mac or PC.

7 basic shortcuts

If you are using a Mac, simply replace Ctrl with the Command key.

  1. Ctrl-S = Save document
  2. Ctrl-A = Select All
  3. Ctrl-C = Copy selected text or file
  4. Ctrl-X = Cut the selected text or file
  5. Ctrl-V = Paste text or file again
  6. Ctrl-Z = Undo last action (very handy feature)
  7. Ctrl-P = Print

7 basic PC shortcut keys

These basic shortcut keys will help you to save time and work more efficiently.

  1. ALT + TAB. Switch between programs and windows.
    Browse easily between your applications.
  2. WIN + D. Hide all, show me your desktop.
    Very useful.
  3. WIN + E. My computer.
    “My Computer”, also known as Explorer, is where you access your files, load images and so on. Now you can access without any mouse clicks.
  4. WIN + F. Search.
    WIN + F is an invaluable shortcut to quickly find a document or a folder.
  5. Ctrl + Arrow key. Mark words quickly and moves the arrow between words.
    Press Ctrl and dart left or right to jump between words. You move the cursor one word at a time.
  6. Ctrl + Shift + Arrow. The same as above, except selects text one word at a time. Convenient to avoid mouse clicking to select words.
  7. WIN + program . Open a new program quickly.  
    Press down the WIN key and type the first few letters of the program, such as Ex … for Excel. This feature applies to Windows 8, not Windows 7.

7 basic Mac shortcut keys

  1. COMMAND + TAB.  Switch between programs and windows.
  2. COMMAND + F3. Hide all, show me your desktop.
  3. Find Program.  Finder.
    “My Computer” on the PC is equivalent to “Finder” on Mac. To open a new Finder window, click the Finder icon in the Dock down bar.
  4. COMMAND + SPACE KEY. Search.
  5. COMMAND + ARROW.  Move the arrow between words.
    Press Command-dart left or right to jump between words.
  6. COMMAND + SHIFT + 4. Screenshot.
    COMMAND + SHIFT + 4, select the part of the screen you want to capture, and then return. The image is put on the desktop. Corresponds to snip tool on a PC.
  7. Fn + Backspace.  Delete.
    On Mac, there is no Delete button. To delete text use the fn + backspace button.

3 basic browser shortcuts

  1. F3. Find words on a web page.
  2. F5 . Reload the page.
  3. Ctrl-F5. Reload cache.
    Chrome, Explorer and Firefox.

Source: Swedish blog post by Visma SPCS

About

Willow Keats works as a Content Marketing Specialist in the Commercial Unit of Visma Software. Willow is responsible for the creation and coordination of content marketing for Visma.net. She has a Bachelor of Commerce in Marketing Management and has been working for the Company, and with content production, for over six years.
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