Stakeholder meetings

Stakeholder is generally defined as a person who is involved with an organization, activity, project and therefore has responsibilities towards it and an interest in its success.

The role of stakeholders is important in the development of a project. Stakeholders are chosen based on their expertise, on their interest in a certain activity or project. A stakeholder can be an end-user, a customer, a partner or even other team members.

You often don’t see your own mistakes and so feedback on your work is crucial. Getting other people involved and receiving input with constructive ideas on improvement and new development could benefit your project.

Of course a good presentation, enthusiasm and confidence in your project always help to make a good impression and getting people interested in what you do.

My project also involves having stakeholders meetings. In my case, stakeholders are employees of Visma, team managers of teams who would benefit from developing such a project. I think this project would help not only customers but also all the various projects being developed in Visma.

In my first stakeholder meeting I just had to pay attention and take notes. But now, in my second meeting I was supposed to give a presentation on my work, show the stakeholders what I have been working on.

Piece of cake, right? 🙂

Well, first of all I had to fight my nervousness. There are a lot of tips on how to do this, but somehow you don’t always remember them when you are about to speak. 🙂 In these situations I summon up some courage and just start, trying not to stutter.  Somewhere along the way without even realizing it, the nervousness should disappear.

Secondly, you have to be prepared, to show off your work and your confidence in the project. Visual aids and demos are your best friend when doing this type of meetings because it really helps prove your point and engage the audience, without taking up a lot of their time and without boring them with long presentations. Just keeping it simple and to the point.

The results of these types of meetings include suggestions, new points of view, things that maybe didn’t cross your mind, new ways of improving.

Overall, the meeting went fine, but of course there is always a little room left for improvement.