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Supplier code

As a leading software supplier, Visma adheres to the strictest behaviours and standards and expects the same of its suppliers. Through our department Visma Advantage and our software, Proceedo, for ordering goods and services, we seek to co-operate with suppliers that ensure a fair and ethical workplace, where workers are treated with dignity and respect and the highest standards of human rights are upheld. This Supplier Conduct (“Code”) applies to all suppliers and their subsidiaries and subcontractors that provide goods or services to Visma. Suppliers contracting with Visma are expected to promote the principles of this Code in their own supply chains.

While Visma recognizes that there are different legal and cultural environments in which suppliers operate, this Code outlines the basic ethical requirements that suppliers should adhere to in order to do business with Visma. By accepting this Code, the supplier is confirming that it complies with the provisions listed.

Visma recognizes that it has a responsibility to take a robust approach to slavery and human trafficking. The organization is absolutely committed to preventing slavery and human trafficking in its corporate activities, and to ensure that its supply chains are free from slavery and human trafficking.

Demonstrating Compliance

Suppliers are expected to acknowledge this Code as a prerequisite to every Visma contract for the supply of goods and services, confirming that their operations are subject to the principles contained in this Code. Suppliers must be able to demonstrate adherence to the Code at the request of Visma, who reserves the right to audit the supplier based on the principles of this Code. Suppliers are expected to be transparent in their practices and actively promote adherence to Visma’ policies and processes. Visma reserves the right to refuse partnerships with suppliers that do not achieve or are unable to demonstrate progress towards this Code and that adopt approaches which are inconsistent with Visma’ own principles.

Visma expects their suppliers will:

1. Demonstrate a commitment to equality of opportunity for individuals and groups enabling them to live their lives free from discrimination and oppression;

2. Afford their employees the freedom to choose employment. Employees should be free to leave the supplier after reasonable notice is served. Suppliers should not use any form of forced, bonded or involuntary labour and workers must not be obliged to lodge identity papers or pay any deposit as a condition of work;

3. Establish recognized employment relationships with their employees that are in accordance with international conventions. Suppliers should not seek to avoid providing employees with their legal or contractual rights;

4. Implement working hours on their staff, which are compliant with international conventions;

5. Offer wages and benefits that at least meet international conventions;

6. Under no circumstances abuse or intimidate, in any fashion, employees and have appropriate disciplinary, grievance and appeal procedures in place to prevent the occurrence of any such intimidation;

7. Support the elimination of child labour by ensuring that child labour is not utilized in their operations and employ only workers who meet or exceed the applicable minimum legal working age in the country in question;

8. Implement initiatives, which will reduce adverse environmental impacts, including greenhouse gas emissions, resulting from their products and/or services;

9. Take appropriate measures to ensure the health and safety of their workforce and the wider public; and

10. Ensure they do not engage in bribery, corruption or other similar unethical practices.

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