Skip to main content

Save the environment with efficient invoice processing

Large and small companies are beginning to realise the benefits of going paperless. Take a step in the right direction by digitising your invoice process.

Save the environment with efficient invoice processing
Save the environment with efficient invoice processing

Most large companies have stopped accepting paper invoices because management requires several operations that can be easily automated with modern and cost-effective solutions. Many small businesses still spend lots of time and money managing paper invoices. However, large companies’ transition to e-invoices has also paved the way for small businesses to take the leap to digital handling of invoices.

Being economical with natural resources is a given for most people. Production and consumption of paper leads to the mismanagement of natural resources. Digital processing reduces the carbon footprint of invoices in comparison with paper.

On average, digital invoicing is four times more environmentally friendly than paper billing.

The greatest savings occurs at reduced printing, postage, paper, envelopes and eventually mail delivery. Emissions when archiving digital sales are virtually zero.

On the site network for electronic business, you can easily calculate the environmental impact of electronic billing. Say, for example, that your company receives 1,000 supplier invoices annually. Instead of receiving your invoices by the post,  you receive them electronically, which means that you have reduced your carbon footprint by the equivalent of:

  • 146 kilometres of driving
  • 1 flight to Bangkok
  • 250 trees planted (which absorbs the equivalent volume of CO2)
  • 1,464 kilowatt hours – A light bulb consumes 175 kWh per year

Why start with electronic invoicing?

A growing number of government agencies are demanding electronic invoices. Electronic invoicing is becoming common practice and the benefits are irrefutable.

Advantages of electronic invoicing

Both the sender and receiver benefit from cost savings as electronic invoicing reduces printing.

For the receiver

  • No more scanning paper invoices
  • The invoice can be read directly from within your financial management solution
  • Important data, such as due date, invoice number, amount, etc. will be entered accurately, unlike scanning and manual entry
  • Correct and automated posting suggestions and proposals

For the sender

  • You no longer need to print, package and mail invoices
  • The invoice takes less time to reach the recipient
  • You have increased control as electronic invoices can be tracked and followed
  • The data is recorded quickly and accurately in recipients solution
  • There is an increased probability that the invoice will be paid on time

The benefits of taking your invoices digital are clear. How are you increasing your company’s efficiency? Start today by digitising your invoice process. Learn more at Visma.net.

Most popular

  • Woman working on computer with headset on

    — This is what digitalisation is really about

    Vidar Evensen is one of Visma’s foremost experts on digitalisation. In this interview, he goes in-depth on what digitalisation is really about—and gives good advice on how companies can succeed with their digitalisation journey.

  • Visma TechZone first TechTalk

    Visma TechZone—a hub for technology and competence sharing

    With new technology comes new opportunities–and new challenges. What does better data and analytics mean for our society, and where is machine learning and AI taking us? With our new initiative, TechZone, experts within and outside of Visma, will give you a deep dive into how new technologies will drive us forward.